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BIO 414

What is interlibrary loan?

 Getting Books & Articles from Another Library


What is an Interlibrary Loan?

The Library’s Interlibrary Loan (ILL) service supports the research and educational needs of the Concordia College NY community by providing access to supplemental information and materials not held in the Library's collections. ILL is made possible by cooperative sharing agreements with other libraries.

Items owned by the CCNY library that are currently in use should not be requested through Interlibrary Loan. However materials owned by the College Library that show in the Library Catalog as being missing, long overdue, lost, or at the bindery may be requested.

Interlibrary Loan is intended to supplement the research needs of students, faculty and staff. It is not a replacement for materials required for courses. Items needed for an entire class or study group should be put on library reserve by the instructor, rather than borrowing multiple copies through Interlibrary Loan.

How do I request an ILL?

First find all of the related citation information; for books this is at least: title, author, publisher, copyright date and edition; for articles it must have: journal title, volume, issue, date, article title and article author. Incomplete information will delay the borrowing process. Once you are sure we do not have that item here at Concordia, fill out an Interlibrary Loan form either online or in person at the reference desk.

How do I receive my ILL?

Requested materials typically arrive within 7-14 days after an ILL request has been submitted. However, there is no way to predict an items arrival. Delivery time is related to availability, the lending library’s procedures, and the delivery service used. Electronic delivery tends to be the fastest method while USPS can take up to 3 weeks.

You will be notified by campus email when your request comes in. Please pick up the item(s) from the circulation desk in the College Library under your last name. Items not picked up within 2 weeks will be sent back without notice to the borrowing patron.

Note: The patron is responsible for the material from the time it is picked-up from the College Library until it is returned.

The individual borrower is responsible for any infringement of Copyright Law regarding materials on loan from other libraries.

When is my ILL due?

Every item will have a bookmark containing important information including the due date. Most items are given a three week loan period but all items must be returned by the due date written on the bookmark or fines may accrue. If a renewal is needed a request must be sent to Travis Basso as far in advance as possible. Please note that renewals are granted at the lending libraries discretion and are not a guarantee.


There is usually no charge for borrowing returnable materials through Interlibrary Loan. Some institutions, however, do charge. If there is a fee involved, the patron's approval is obtained before submitting the request.

The patron is responsible for fees or fines resulting from late return, loss of, or damage to materials borrowed by that patron.

Note: An institution may issue an invoice for an overdue book. Some institutions charge a non-refundable fee once an invoice has been generated. This fee varies but may be as much as $50 or more.

Please plan ahead as it often takes 2-3 weeks for the item to come in.

How do I do it?

Start by finding the “bibliographic citation” (title, author, publisher, copyright etc.). When you’re sure we don’t have that item here at Concordia, fill out an Interlibrary Loan form.

You will be notified by campus email or phone when your request comes in.